Privacy Policy

1. Introduction

Future MVP Soccer Academy LLC is a youth soccer academy operating in Saratoga Springs, Utah. The developer name behind this website is Future MVP. This Privacy Policy describes the practices that the Company follows when handling personal information gathered through our coaching programmes, our registration systems, our communications and this website.

The Company treats privacy as part of good coaching practice. Families trust the academy with names, ages, contact details and sometimes sensitive health notes, and that trust must be protected with clear rules and careful handling. This Policy is written in plain language so that parents, guardians and players can understand what happens to their information and why.

By registering a player, joining a clinic, contacting the academy or using this website, you acknowledge that you have read this Privacy Policy and that you understand the practices described within it. If you do not agree with these practices, please do not submit personal information to the Company and contact us so that we can discuss your concerns.

2. Scope of This Policy

This Policy applies to personal information collected by Future MVP Soccer Academy LLC through all academy activities. Those activities include player registration, trial and assessment sessions, training blocks, match day operations, video review, college recruitment guidance, customer enquiries and general website use.

The Policy does not apply to services operated by other organisations, even when the academy links to them or cooperates with them. When a family follows a link to a third party website, the privacy practices of that third party govern the information shared there. The Company encourages families to read the privacy notices of any external service before submitting personal details.

This Policy also does not cover information that has been fully anonymised, meaning information that can no longer be connected to an identifiable individual. Anonymised information may be used for planning, statistics and coaching research without restriction.

3. Information We Collect

The Company collects information that families and players provide directly, information generated during academy activities, and a limited amount of technical information gathered automatically when this website is visited.

Information provided directly

• Player name, date of birth, age group and competition level
• Parent or guardian name, relationship to the player and emergency contact details
• Email address, telephone number and postal address
• Medical notes, allergies, injury history and any accessibility needs relevant to safe participation
• Messages, questions and form entries sent to the academy team
• Payment and billing details handled through our finance processes

Information generated during activities

• Attendance records for training sessions, clinics and fixtures
• Coach observations, development notes and block review summaries
• Match footage, photographs and performance clips created for review purposes
• Simple performance measurements used to track physical progress

Information collected automatically

• Browser type, device category and operating system
• Pages viewed on this website and the date and time of each visit
• Approximate region derived from network information

The Company does not ask for more information than is needed to coach players safely, run the academy properly and communicate with families efficiently.

4. Information About Children

Most players at Future MVP Soccer Academy LLC are children, so privacy for children receives special attention. The Company collects information about a child only from a parent or guardian, or directly from the child with parental knowledge and approval as part of normal coaching activity.

The Company does not knowingly collect personal information from children for marketing purposes and does not permit children to create public profiles on this website. Any photographs, clips or development records involving a child are handled according to the rules in the photography and video section of this Policy.

If a parent or guardian believes that information about a child has been submitted without proper consent, that person should contact the Company immediately using the details at the end of this Policy. The Company will investigate and remove the information where removal is appropriate.

5. How We Use Information

The Company uses personal information for specific and legitimate purposes connected to youth soccer development. Those purposes are listed below so that families understand exactly why each type of information is held.

• Registering players and placing them in appropriate pathway stages
• Planning and delivering training sessions, clinics and fixtures
• Recording attendance, progress and block review outcomes
• Protecting player health and responding to medical situations
• Communicating schedules, changes, results and academy news
• Processing fees and maintaining accurate financial records
• Preparing match analysis, video review and recruitment materials
• Improving coaching quality and academy operations over time
• Meeting legal, insurance and safeguarding obligations

Information is not used for purposes that are incompatible with those described above. When a new purpose arises, the Company updates this Policy or seeks fresh consent where the law requires it.

6. Legal Basis for Processing

Where applicable privacy law requires a legal basis for processing, the Company relies on one or more of the following grounds. Consent applies when a family gives clear permission, such as for optional photography or marketing messages. Contract applies when processing is necessary to deliver coaching services that a family has requested.

Legitimate interests apply when the Company processes information for reasonable operational needs, such as safeguarding players, improving coaching and maintaining secure records, provided those interests do not override the rights of the individual. Legal obligation applies when the Company must retain or disclose information to comply with taxation, insurance or safety requirements.

Vital interests may apply in an emergency, for example when medical information must be shared with a healthcare professional to protect a player. Where consent is the chosen basis, it may be withdrawn at any time, although withdrawal does not affect processing that already took place lawfully.

7. Parental Consent

For players under the age of majority, the Company obtains consent from a parent or guardian before collecting personal information, before publishing any photograph or clip, and before sending any optional marketing communication.

Consent forms used by the academy describe the specific information involved and the specific activity it supports. A parent or guardian may decline optional items, such as promotional photography, without affecting a player place in the programme. A parent or guardian may withdraw consent later by contacting the academy team in writing.

The Company reviews consent records regularly so that outdated permissions are removed and current preferences are respected during every season and every training block.

8. How We Share Information

The Company does not sell personal information and does not trade personal information for advertising. Information is shared only in the limited circumstances described below and only to the extent needed for a legitimate purpose.

Coaching and support staff

Coaches, analysts and academy administrators can access the information needed to plan sessions, run fixtures and review progress. Access is limited to what each role requires.

Service providers

The Company works with trusted providers for registration, communications, payment handling and video storage. These providers process information on behalf of the Company and are expected to protect it and use it only for the agreed service.

Leagues and governing bodies

Registration details may be shared with leagues, tournament organisers and governing bodies so that players can be eligible for fixtures and competitions.

Legal and safety disclosures

Information may be disclosed when required by law, when necessary to protect the safety of a player or another person, or when needed to establish or defend legal claims.

9. Data Retention

The Company keeps personal information only for as long as it is needed for the purpose it was collected, or for as long as the law requires. Retention periods differ by type of information because different records serve different needs.

• Registration and contact details are kept while a player is active in the academy and for a reasonable period afterward.
• Development files and block reviews are retained to support long term player progress and future references.
• Financial records are kept for the period required by tax and accounting rules.
• Medical and safeguarding notes are kept only as long as needed to protect player safety and meet legal duties.
• Website analytics data is kept in an aggregated form for a limited period.

When a retention period ends, information is securely deleted or anonymised so that it can no longer be linked to an individual.

10. How We Protect Information

The Company applies administrative, technical and physical safeguards designed to protect personal information against loss, misuse, unauthorised access and alteration. These safeguards are reviewed as the academy grows and as technology changes.

Technical measures include protected accounts, controlled access rights, encrypted connections for online forms and secure storage for video material. Administrative measures include staff training on safeguarding and privacy, written procedures for handling information, and limits on who may access sensitive records.

No method of storage or transmission is completely secure. While the Company works hard to protect information, it cannot guarantee absolute security. If a data breach occurs that affects personal information, the Company will investigate promptly, take corrective action and notify affected individuals and authorities where the law requires notification.

11. Cookies and Website Data

This website uses a small number of cookies and similar technologies to keep the site working correctly and to understand general usage patterns. Cookies are small text files placed on a device by a web browser.

Essential cookies support basic functions such as navigation and form handling. Analytics cookies help the Company understand which pages are useful and where visitors encounter difficulty, using aggregated information rather than personal profiles.

Visitors may control or delete cookies through browser settings. Blocking essential cookies may affect how parts of the website behave, while blocking analytics cookies simply reduces the information available to the Company for improvement. The Company does not use cookies to build advertising profiles of children.

12. Photography and Video

Match footage and photographs play an important role in coaching, analysis and recruitment at Future MVP Soccer Academy LLC. The Company records sessions and fixtures so that players can learn from their own decisions and so that families can see genuine progress.

Internal footage used for coaching and review is stored securely and shared only with relevant coaches, analysts and the family concerned. Publication of images or clips on public channels, including social media and promotional material, happens only where a parent or guardian has given specific consent.

Consent for photography and publication may be changed at any time. A parent or guardian who wishes to withdraw consent, or who wishes a particular image to be removed, should contact the academy team with enough detail to identify the material. The Company will act promptly to honour the request.

13. Your Privacy Rights

Depending on where a family lives, privacy law may grant specific rights over personal information. The Company respects those rights and makes them easy to exercise.

• The right to be informed about how personal information is used
• The right to access a copy of the information held about a player
• The right to request correction of inaccurate or incomplete information
• The right to request deletion where retention is no longer justified
• The right to restrict or object to certain processing activities
• The right to withdraw consent previously given for optional activities
• The right to request transfer of information in a portable format where applicable
• The right to lodge a complaint with a supervisory authority

To exercise any of these rights, a parent, guardian or player should contact the Company using the details in the final section of this Policy. The Company will verify the identity of the requester before acting, to protect the information from unauthorised access.

14. Access and Correction Requests

A request to access personal information should describe the information sought and the player to whom it relates. The Company will respond within a reasonable period and will explain any legal reason that prevents full disclosure.

A request to correct information should identify the specific detail that is wrong and provide the accurate replacement. Corrections are applied promptly across active systems, and where information was previously shared with a league or governing body, the Company will pass on the correction where it can.

Where a request is refused, the Company will explain the reason and outline any available route to challenge the decision. No fee is normally charged for a reasonable request, although the Company may charge a proportionate fee for clearly excessive or repetitive requests where the law permits.

15. Marketing Communications

The Company sends academy news, programme updates and intake announcements to families who have opted in. Marketing messages are kept relevant and are never sent to children directly without parental consent.

Every marketing message includes a simple way to opt out. Opting out of marketing does not prevent the Company from sending essential service messages, such as changes to a training schedule, safety notices or billing information.

Contact details are not shared with unrelated organisations for their own marketing purposes. If the Company ever runs a joint promotion with a partner, participation is optional and the partner is identified clearly in advance.

16. Third Party Services

The Company uses selected third party services to run registration, communications, payments and video storage. These services are chosen for reliability and for reasonable privacy practices.

Third party providers act on instructions from the Company and are expected to protect personal information, to use it only for the agreed purpose and to return or delete it when the relationship ends. Where a provider processes information in another country, the Company takes reasonable steps to ensure appropriate protection continues to apply.

This website may contain links to external websites. The Company is not responsible for the privacy practices of those websites and encourages visitors to review their notices separately.

17. International Transfers

The Company is based in the United States, and information is primarily stored and processed within the United States. Some service providers may operate infrastructure in other countries, which can involve a transfer of information across borders.

When information is transferred internationally, the Company seeks to ensure that appropriate safeguards are in place, such as contractual protections or equivalent measures recognised by applicable law. Families with questions about where their information is held may contact the Company for more detail.

18. Changes to This Policy

The Company may update this Privacy Policy from time to time to reflect changes in law, technology or academy operations. When a significant change is made, the Company will update the effective information on this page and communicate the change to active families where appropriate.

Continued participation in academy programmes or continued use of this website after an update indicates acceptance of the revised Policy. The Company encourages families to review this page periodically so that they remain informed about how information is handled.

19. How to Contact the Company

Questions, requests and concerns about privacy may be sent to Future MVP Soccer Academy LLC using the details below. The Company takes every privacy enquiry seriously and aims to respond promptly.

This Privacy Policy applies to the Future MVP Soccer Academy LLC website and academy operations and should be read together with the Terms of Service.